A truck stopped at a checkpoint with a wrong vehicle number, an expired e-way bill, or a mismatched distance is a truck that does not move. Under Section 129 of the CGST Act, the penalty for moving goods without a valid e-way bill can reach 200% of the tax payable or ₹10,000, whichever is higher.
InfiBis v1.0.0 handles the full e-way bill lifecycle directly from your invoice screen: generate, update vehicle details, and cancel—with automated distance validation before submission.
What Is an E-Way Bill?
An e-way bill (EWB) is an electronic document required under Indian GST law to transport consignments valued over ₹50,000 in most cases. It consists of two essential components:
- Part A: Captures details of the goods, consignor/consignee GSTINs, dispatch location, delivery pin code, invoice number, date, HSN codes, and consignment value.
- Part B: Captures transport details, primarily the vehicle registration number for road transit or transport document number (RR/Airway Bill/Bill of Lading).
An e-way bill only becomes legally valid for road movement once Part B is completed. While ₹50,000 is the general threshold, some states mandate different intra-state thresholds and commodity-specific exemptions, so always verify your state-specific rules.
How E-Way Bill Validity Works
Validity is calculated strictly based on transit distance between the dispatch pin code and delivery pin code:
| Cargo Type | Validity Period |
|---|---|
| Regular Cargo | 1 day per 200 km or part thereof |
| Over-Dimensional Cargo (ODC) | 1 day per 20 km or part thereof |
A "day" runs until midnight of the following day, not a rolling 24 hours from the exact minute of generation. For example, a 350 km trip receives 2 days of validity. A 620 km trip receives 4 days.
The distance you declare directly dictates the validity window granted by the government portal. Understating or overstating the distance results in an incorrect validity period and tax scrutiny, which makes distance validation essential.
What InfiBis Does for E-Way Bill Operations
Managing e-way bills through external government portals requires repetitive copy-pasting of 30+ fields. InfiBis streamlines this directly from your invoicing workflow:
1. Generate E-Way Bills Directly from Invoices
Select your invoice, enter transport details, and generate the e-way bill in one click. Part A fields are populated automatically from your saved invoice in InfiBis—no manual typing of buyer GSTINs, item descriptions, HSN codes, or invoice values.
2. Automated Distance Validation
InfiBis validates transit distance based on postal pin codes before the payload is sent to the portal. An incorrect distance leads to wrong validity, exposing shipments to detention at checkpoints. Catching distance mismatches at entry takes seconds; resolving an impounded vehicle on the highway takes days.
3. Update Vehicle (Part B)
Did a vehicle break down? Were goods transferred to another truck at a transit transshipment hub? Update the vehicle registration number against the existing e-way bill directly in InfiBis without having to cancel the bill and start over. Part B must be updated before the consignment begins moving in the new vehicle, as mismatched vehicle numbers are among the most common grounds for detention.
4. Cancel E-Way Bill Within 24 Hours
An e-way bill can be cancelled within 24 hours of generation, provided it has not already been intercepted and verified by a GST officer in transit. Note that the 24-hour window starts from the initial generation time and does not reset when Part B is updated. InfiBis lets you cancel instantly the moment an order is modified or a dispatch is cancelled.
Important: Part A errors cannot be edited on an existing e-way bill. The only compliant procedure is cancellation within 24 hours followed by generating a new e-way bill.
E-Way Bill Mistakes That Cost Money
- Wrong Vehicle Number: A typo of a single character renders the e-way bill invalid during transit inspection. Update Part B immediately whenever vehicle assignment changes.
- Wrong Distance: Declaring incorrect distance leads to premature expiration or audit flags.
- Missing Part B: Transporting consignments without Part B road details violates Section 129 beyond narrow local intra-state exemptions.
- Expiry Mid-Journey: Ensure validity covers expected transit duration before dispatch rather than scrambling for emergency extensions.
- Cancelling Too Late: Once the 24-hour limit passes, you cannot cancel the e-way bill yourself on the portal.
E-Invoice and E-Way Bill Together
If your business falls under the GST e-invoicing mandate, your B2B consignment requires both an IRN on the invoice and an e-way bill for transport. InfiBis integrates both capabilities into a single screen, entering invoice data once to generate both documents simultaneously. Read our comprehensive guide to GST e-invoicing (IRN) in InfiBis and see our breakdown of E-Way Bill vs E-Invoice differences.
Who Benefits Most
- Traders & Wholesale Distributors: Shipping consignments across state lines and districts every day.
- Manufacturers: Dispatching bulk finished goods to multiple distributors with strict delivery schedules.
- Logistics-Heavy MSMEs: Businesses that cannot afford transit delays, vehicle detention, or penalty notices.
Move Goods Without the Paperwork Risk
E-way bill generation, vehicle updates, and rapid cancellation are fully integrated into InfiBis v1.0.0. Start your 14-day free trial, try our free e-way bill generator, or book a live demo today.
Disclaimer: This article is for informational purposes only and does not constitute legal or tax advice. GST and e-way bill regulations, monetary limits, and state-level notifications change periodically. Verify current requirements against GSTN portals or consult a qualified professional.